Executive — Accounts, Admin & HR Support
Zono Tradetech Pvt. Ltd. (ZoTok.ai) · Hyderabad · Full-Time · General Shift · Work From Office
🧾 Tally-First Accounts Role · 🏢 Admin & Office Support · 🎬 HR & Social Media Enthusiasm · 1.5–3 Years Experience
ABOUT ZOTOK.AI
ZoTok.ai is India's first AI-driven conversational commerce engine on WhatsApp — helping Brands, Distributors and Retailers digitise their order-to-cash flows. We are a fast-growing B2B SaaS product company headquartered in Hyderabad with a team of 80+ and growing.
ABOUT THE ROLE
We are looking for a sharp, enthusiastic and well-rounded Executive whose core strength is in Accounts — someone who is hands-on with Tally, keeps books clean, and ensures nothing in billing or payments is missed. Beyond that, you will support day-to-day office administration, and bring genuine energy to HR support and employee engagement — including creating fun content for our Instagram and LinkedIn.
This role is ideal for someone who is not looking to be boxed in — someone who enjoys variety, takes initiative and wants to be a visible, contributing member of a lively team.
WHAT YOU WILL DO
▸ Tally & Bookkeeping: Manage all day-to-day accounting entries in Tally — sales, purchase, receipts, payments, journal entries and bank reconciliation. This is your primary responsibility.
▸ Invoice & Bill Processing: Collect, verify and process all vendor invoices and bills. Ensure timely entries and follow up with Finance for approvals and payments.
▸ Petty Cash Management: Handle petty cash disbursements, maintain accurate daily records and submit timely reports.
▸ Expense Tracking & Reconciliation: Track office expenses, record transactions and support monthly reconciliation with accuracy.
▸ GST & Compliance Support: Assist with GST data compilation, TDS records and other statutory compliance documentation as directed by the Finance team.
▸ Audit Readiness: Maintain well-organised records of bills, receipts, vouchers and agreements for audit and compliance purposes.
▸ Vendor Coordination: Coordinate with vendors for supplies, maintenance and services. Collect invoices, follow up on deliveries and ensure timely closures.
▸ Office Upkeep: Oversee day-to-day office operations — housekeeping, facility coordination and ensuring a clean, functional workspace.
▸ Stock & Stationery Management: Maintain stock of office supplies and stationery. Monitor inventory levels and raise purchase requests before items run out.
▸ Asset Register: Maintain an accurate register of office and IT assets — issuance, returns and condition tracking.
▸ Other Admin Support: Assist with courier and dispatch, travel coordination, visitor management and any general office requirements as needed.
▸ HR Support: Assist HR in employee documentation, record maintenance, attendance coordination and onboarding/exit formalities.
▸ Employee Engagement Activities: Help plan and execute fun team activities, celebrations, birthday shoutouts and office events — your energy and ideas are welcome here.
▸ Social Media Content: This is where your enthusiasm matters — capture moments from team events, celebrations and office life, and create fun, engaging posts and short videos for ZoTok's Instagram and LinkedIn. A creative eye and comfort with Reels/Shorts is a big plus.
▸ Internal Engagement Posts: Coordinate with HR for milestone posts, anniversary shoutouts, new joiner welcomes and achievement callouts to keep the team spirit alive online.
WHAT WE ARE LOOKING FOR
▸ Experience: 1.5–3 years in an accounts role with hands-on Tally experience. Exposure to admin or HR support is an advantage.
▸ Education: B.Com, BBA or any graduate. Commerce background preferred.
▸ Tally: Proficiency in Tally ERP / Tally Prime is essential — non-negotiable.
▸ Accounts Knowledge: Working knowledge of GST basics, TDS, petty cash, bank reconciliation and expense tracking.
▸ MS Office: Comfortable with Excel, Word and Google Sheets for day-to-day tracking and reporting.
▸ Social Media Enthusiasm: Active on Instagram and LinkedIn. Comfortable creating short videos, Reels or fun posts. Formal design training not required — a creative instinct and willingness to try is what matters.
▸ Attitude: Organised, proactive and cheerful. Someone who genuinely enjoys being around people and contributing to a positive office culture.
▸ Communication: Good verbal and written communication in English and Telugu / Hindi.
WHY ZOTOK?
You will not be a back-office person here. Your accounts work keeps the company running, your admin support keeps the office humming, and your energy on social media keeps the team proud. If you want a role where your work is noticed across all three — this is it.